Article 1.  Procedure and Standing Orders for Committee Meetings

1.1       The minutes of all meetings should be private to that meeting, not for discussion outside the meeting, unless in a subcommittee.

1.2       All business should be discussed at meetings, no casual meetings directly or indirectly should be conducted by members unless in elected subcommittee.

1.3       Members should at all times carry out their business within the confines of the committee.

1.4       All proposals/discussions from individual members should be delivered at committee to all members.

1.5       Committee members should report on individual/sub committee tasks to chairperson.

1.6       Committee members must be notified of meetings at least fourteen days before such meeting by the Secretary.

1.7       Members should have the right to forward suggestions for the Agenda on a timely basis.

1.8       On receipt of the above and at his own discretion, the Chairman should circulate the Agenda to all committee members, a minimum 14 days before the meeting.

1.9       Meetings should start on time and run for the given time span.

1.10     Members should notify the Chairman if they are unable to attend meetings.

1.11     All Association papers should be indexed and filed in an orderly manner the responsibility for the organisation of Association papers should be allocated to a particular member(s). On change of Committee there should be an orderly handover of papers/files.

1.12     An effort should be made each year to hold a number of committee meetings outside Boyle.

1.13     In case of an emergency or special committee meeting when three (3) days notification will issue. The notification shall include the venue, date and time of the meeting and shall include the minutes of the previous meeting.

1.14     The Agenda for Committee meetings will be as follows:

            1.         Attendance and Apologies.

            2.         Minutes of previous meetings.

            3.         Matters arising from these minutes.

            4.         Correspondence.

            5.         Finance.

            6.         Report(s) from Sub-committee.

            7.         Any other business.

1.15     Shall be the written record of the business transacted and a record of decisions reached at the meeting. The minutes of every meeting shall after confirmation be signed by the presiding Chairperson.

1.16     All correspondence received and sent shall be notified to Committee meeting for discussion.

1.17     A financial statement shall be presented at each Committee meeting for discussion.

1.18     At commencement of each meeting the Chairperson may ask for any other items to be included for discussion at the meeting, and if deemed appropriate shall be included on the Agenda.

Article 2:  Delegation of Tasks for Committee members

2.1       Apart from the usual tasks of officers of the association namely chairperson, secretary and treasurer and public relations officer, the chairperson shall delegate tasks.

2.2       We acknowledge the need and necessity to spread the tasks. It is of vital importance to engage every member of committee to generate interest and involvement.

2.3       The Chairman should delegate tasks, with consent of the member because of the voluntary nature of the Association. The Chairman through time may

assess the suitability of the member to fulfil the task.

2.4       The committee may decide from time to time to delegate certain tasks to its members. These tasks shall always be carried out in an appropriate manner

and shall be undertaken in full knowledge that they are been carried out on behalf of the association.

Article 3: Behaviour and Conduct

3.1       The Association expects that all members will behave and conduct themselves in a manner that would bring pride and respect to their Association and their country.

3.2       If a member or committee officer is found to be guilty of infringement of the rules, he or she should be asked to consider their position, i.e. to step down

from their post.

3.3       Any complaints should be submitted to the chair, and a copy of the complaint submitted to the person/s named in the complaint at least 14 days prior to next committee meeting. No discussions should take place until all parties have been notified.

3.4       While we cannot control the actions of all the association members, it would be advisable that officers and committee members should at all times conduct themselves in such a manner as not to bring the Connaught Rangers Association into disrepute.

3.5       Any breach of behaviour should not be tolerated, and sanction, which should include consideration of expulsion, should be taken without delay.

3.6       All members of the association shall behave in an upright and respectful manner while undertaking functions of association and any deviation from this shall be dealt with by the committee, under their code of conduct (disciplines and Sanctions).

3.7       Following proper protocol, as in other committees of adult members this should be adhered to and secured by the pressure of group consensus.

3.8       Every member of the Connaught Rangers Association shall, while undertaking the business of the Association, perform their tasks or duties in an appropriate manner and shall be aware of the ethical standards demanded by our members.

Article 4: Donations of Artefacts to Association

4.1       All donations of artefacts should be receipted and displayed to the best of our ability.

4.2       On receipt by any member of artefact(s), a written acknowledgement should be given to the donor/lender immediately.

4.3       A written agreement should be in place showing the beneficial ownership of the artefacts, duration of the loan and the condition of the artefact(s). One copy of such agreement should be retained by the Association and one copy given to the donor/lender.

4.4       A photographic record of artefact(s) may be required.

4.5       A member should be nominated to be responsible for all artefacts.

4.6       If because of insufficient space and fresh items are offered there might be a system of rotation introduced so that interest be sustained.

4.7       A full inventory of all artefacts should be kept and handed over on the termination of the member’s responsibility for artefacts.

4.8       All donations and artefacts received by the Association, or any member thereof, shall immediately transfer such item(s) to the archives Register appointed by the Association, who shall record such item(s) in a register. The Register shall then issue a letter of confirmation of receipt of such item(s) to the donor and shall issue the appropriate documentation on behalf of the Association. All items received shall be notified to the next committee meeting and will be referred to in the minutes as a record.

Article 5:  Publicity / Public Image

5.1       Use the provincial newspapers, radio and television when ever possible.

5.2       Continue our trips abroad and throughout Ireland.

5.3       Any opportunities to promote the Association should be done so in a positive manner.

5.4       Regular correspondence should be maintained with all like Associations.

5.5       Visits to local memorials should be notified to local press.

5.6       The Association and its members shall at all times strive to present the association in a respectful manner, and its members shall always be aware of the public image which they are responsible for while they are representing the association.

5.7       The local press still one of the best forms of publicity. I suggest the P.R.O. get in touch with the editor.  Send in reports regularly of CRA events e.g. trips, projects on the pipeline, forthcoming events such as Remembrance Day, anniversaries of events in the history of the regiment.

Article 6: Correspondence with outside agencies

6.1       Any correspondence from an outside agency should be referred to the Chairman who will delegate a member to speak/correspond on behalf of the Association to ensure that the member delegated has the knowledge and experience needed to deal with the matter.

6.2       All correspondence with outside agencies will normally be undertaken by the General Secretary or with his/her consent. A copy of all correspondence will always be available to the committee as appropriate and shall be lodged in a correspondence File for future reference as necessary. All correspondence received will be read at next Committee meeting and recorded in minutes.

6.3       No member should enter in correspondence / press releases on behalf of the Association with outside agencies except through the general secretary or P.R.O.

Article 7:  Information/Research

7.1       The Association shall endeavour to collect and research all information on the Connaught Rangers and shall present such information through its organisation by various means such as Seminars, Books, Magazines, Museums, Displays and other means deemed appropriate by its members.

7.2       Any information received should be passed on to the Research Officer.

7.3       Open to every member of committee or to any outside body, passed by research officer, who is well placed to offer information and research.

7.4       All research in possession of the Connaught Rangers Association shall be made available on request to members at a fee or charge.

Article 8:  Colour Party

8.1       When the Connaught Rangers standard is on parade the standard bearer will be escorted by two members of committee, and at all times Connaught Rangers Association uniform shall be worn.

8.2       The National Flag shall take precedence over all other flags when displayed.

8.3       The Association Standard is the authorised flag of the Connaught Rangers Association.

8.4       Colours will normally be carried by officers of the Association, the senior of whom shall carry the National Flag. When carried together the National Flag will be on the right of the Regimental Colour.

8.5       When the Association standard are on display/escorted, the following will apply:

8.6       The Escort to the National and Regimental Colours where carried together will consist of three (3) members, one will be positioned between the colours and the other two will cover the colours, two paces to the rear.

8.7       The Escort to the Regimental Colour when carried alone will consist of two (2) members who shall be positioned one pace to the rear and one pace to the left and right of the colour.

8.8       The educate for National and Association Banner shall be:

  • Shall stand perpendicular (90 degrees) to the ground, except when placed on a coffin.
  • Shall be dipped only to the Blessed Sacrament or salute to the President.
  • It shall not be defaced in any way. Torn Flags should be destroyed and replaced.
  • Salute shall be at 45 degrees, or local customs shall apply.

Article 9:  Discipline and Sanctions

9.1       Committee officers and committee members are all voluntary.

9.2       Any sanctions or disciplinary action required should be agreed by the Committee.

9.3       When so demanded, disciplinary measures will be discussed and imposed on any member of association, by committee, for transgression of Code of Conduct.

9.4       When the transgression refers to a committee member, the following sanctions will apply:

  • The committee member shall be removed from the committee for a period of no less than one year.
  • The committee member will immediately hand over ALL articles in his/her possession proper to the Connaught Rangers Association to the Chairperson of the Association.
  • When the transgression refers to an ordinary member, the following sanctions will apply:
  • The member shall be removed from membership of association for a period of no less than one year, and thereafter shall be compelled to re- apply for membership if he/she so wishes to become a member, which shall be determined by the next meeting of the Committee.

9.6       Any complaints should be made in writing, brought up at committee meetings, open for discussion and let the forces of the opinion of the group prevail. Tact and diplomacy are usually the most sensible and effective strategies.